DeXtra: Quotes in minutes, not days
A custom AI Quote Engine with three intake lanes (instant quote math, AI photo estimates, and a guided human walkthrough) feeding a nine-stage sales pipeline with 24/7 voice AI answering every call.
The Problem
For a cleaning company, speed to quote is speed to revenue. Prospects who wait days for an estimate book with whoever answered first. DeXtra was quoting every job manually: phone tag, site visits for jobs that did not need them, and estimates written up by hand.
- Every quote required manual effort, even simple jobs with predictable pricing
- Missed calls meant missed jobs, with no backstop after hours
- No structured pipeline, so leads stalled between first contact and booked work
- Follow-up after an estimate was inconsistent and manual
- Site walkthroughs were scheduled even for jobs that could be priced from photos
What We Built
We built DeXtra a custom AI Quote Engine that routes every lead down one of three lanes based on the job, so simple jobs quote themselves and complex jobs get human attention fast. It is the flagship of their Sync Complete system.
Lane A: Instant Quote
Standard jobs get priced instantly. The customer enters their details, the engine runs the quote math, and an estimate goes out in minutes with no human involved.
Lane B: AI Photo Estimates
For jobs that need eyes on the space, customers upload photos and AI vision analyzes them to produce an estimate, skipping the site visit entirely for most mid-complexity work.
Lane C: Human Walkthrough
Large or unusual jobs route straight to a scheduled walkthrough with booking handled automatically, so the human touch is reserved for the jobs that actually need it.
24/7 Voice AI + Nine-Stage Pipeline
An AI voice agent answers every call around the clock and feeds the CRM. Every lead moves through a nine-stage pipeline from new lead to closed, with automated follow-up, booking confirmations, post-job check-ins, and a 90-day win-back sequence.
The Outcome
DeXtra now quotes at the speed the customer expects instead of the speed a calendar allows. Every call is answered, every lead is tracked through nine pipeline stages, and follow-up happens automatically from first estimate through 90 days after the job.
- Standard jobs go from inquiry to estimate in minutes instead of days
- Photo-based estimates eliminate site visits for most mid-size jobs
- The voice AI answers every inbound call 24/7, so a missed call no longer means a missed job
- A nine-stage pipeline gives full visibility from new lead to completed job
- Follow-up, booking confirmations, post-job outreach, and win-back campaigns all run automatically
Want a System Like This?
Book a free strategy call. We will walk through your business, show you exactly where you are losing leads, and map the system we would build for you.